Secure, Scalable, HIPAA-Compliant: Cambia’s Atlassian Cloud Journey with Oxalis

The Challenge

Cambia Health Solutions, a leader in healthcare innovation for over a century, faced a pivotal moment. With Atlassian Server reaching end-of-life, Cambia needed to transition to the cloud—but with HIPAA compliance as a non-negotiable requirement, the migration posed significant challenges.

Beyond compliance, Cambia sought:

  • A seamless migration for over 700 users from Atlassian Server to the cloud.
  • Stronger portfolio-level reporting through standardized workflows.
  • A scalable enterprise support model to serve 2,000 users efficiently.

They turned to Oxalis, a trusted expert in regulated industries, to lead the transformation.

The Oxalis Approach

Oxalis designed a strategic, phased migration to ensure security, efficiency, and minimal disruption.

Knowledge & Change Management: As teams transitioned, Oxalis helped build a robust Atlassian Knowledge Base, ensuring long-term adoption and self-sufficiency.

Enterprise Standard Workflows & Best Practices: We conducted a deep analysis of Cambia’s existing workflows, defining standardized Jira configurations that balanced structure with team flexibility.

HIPAA-Ready Security Architecture: Our team integrated Azure AD with Atlassian Access, meeting Cambia’s stringent InfoSec requirements while reinforcing compliance safeguards.

A Cohort-Based Migration Strategy: Rather than a one-size-fits-all approach, we rolled out migration waves tailored to each team’s priorities. Continuous feedback from each phase informed improvements for the next.

The Outcome

Cambia achieved a seamless, secure, and scalable cloud transition with measurable benefits:

Full Migration & Consolidation: 147 Rally workspaces successfully migrated to Jira Software Cloud, benefiting 700+ users.
HIPAA Compliance Maintained: Patient and sensitive health information remained fully protected.
Stronger Reporting & Insights: Standardized issue structures improved portfolio-level visibility across teams.
Streamlined Workflows: Agile teams gained greater efficiency and consistency, enabling faster project execution.

Services Provided

  • HIPAA-compliant cloud migration
  • Workflow optimization and standardization
  • Change and knowledge management
  • Jira reporting and project management

“I cannot speak highly enough of our external partner, Oxalis. Oxalis has been nothing short of top-notch — from a level of professionalism to a trusted Atlassian advisor, to a well-organized project team with great communication, and especially down to their personable, responsive project team members. I only half-joke when I say that the cutover plan for Phase One migration is a work of art. Thank you, Oxalis.”

HEIDI BROWN
Manager of Program Management, Cambia Health Solutions

Get Started with Oxalis: HIPAA-Compliant Cloud Solutions for Healthcare Innovation

Looking to achieve results like Cambia? Partner with Oxalis for HIPAA-compliant cloud solutions that enhance patient care, streamline operations, and ensure compliance.

Future-Proof Your Business: Why Atlassian Cloud is the Ultimate Investment

In today’s fast-paced digital world, the benefits of cloud computing are undeniable. But is Atlassian Cloud the right move for your organization? If you’re weighing the pros and cons of migrating your Atlassian tools, this comprehensive guide is for you. We’ll explore the compelling reasons why now is the perfect time to embrace Atlassian Cloud, the hidden costs of staying on-premises, and how partnering with a cloud migration expert like Oxalis can make your transition seamless and successful.

Whether you’re looking to boost efficiency, enhance security, or streamline collaboration, Atlassian Cloud offers a wealth of advantages that can transform your organization. Let’s delve into why moving to the cloud is more than just a trend – it’s a strategic decision that can unlock your team’s full potential.

Rethinking ROI: It’s Not Just About Cost

When contemplating the cloud, many organizations fixate on the initial price tag. But that’s just one piece of the puzzle.The real question is: what’s the long-term return on your investment?

On-premise solutions might seem cheaper upfront, but they come with hidden costs that can drain your resources over time. Think endless maintenance, upgrades, security patches, and the valuable time your IT team spends on these tasks instead of driving innovation.

Atlassian Cloud, on the other hand, offers a compelling value proposition that goes beyond the sticker price:

Elevate Your IT Team’s Impact:

  • Free up valuable resources by eliminating the need for on-premise infrastructure maintenance.
  • Redirect your IT team’s focus to strategic initiatives that drive business growth.
  • Improve developer experiences and respond faster to evolving business needs.
moving to atlassian cloud

Accelerate Productivity and Collaboration:

  • Empower your teams with cloud-exclusive features, centralized documentation, and a streamlined workflow.
  • Reduce context switching and wasted time spent searching for information.
  • Build smarter plans across multiple teams, keep stakeholders informed, and gain deep insights into your projects.
  • Automate repetitive tasks, freeing up your team to focus on high-value work.

Prioritize Security and Compliance:

  • Rest easy knowing your data is protected by Atlassian’s robust security measures, including encryption, access controls, and proactive threat detection.
  • Benefit from Atlassian’s commitment to transparency and rapid response in the event of security incidents.
  • Allow your security team to focus on strategic initiatives rather than firefighting.

The Future is in the Cloud: Why Wait?

Gartner predicts that by 2025, 80% of enterprises will have migrated entirely away from on-premises data centers. The cloud is not just a trend; it’s a fundamental shift in how businesses operate. Don’t get left behind.

Whether you’re a growing startup or an established enterprise, Atlassian Cloud offers the flexibility, scalability, and security you need to thrive in the digital age.

Partner with Oxalis: Your Cloud Migration Experts

Migrating to the cloud doesn’t have to be daunting. Oxalis, your trusted Atlassian Platinum Solution Partner, can guide you through every step of the process, ensuring a smooth and successful transition.

Our team of experts will assess your unique needs, develop a tailored migration plan, and provide ongoing support to ensure you get the most out of your Atlassian Cloud experience.

Ready to unlock the full potential of your Atlassian tools and embrace the future of work?

Contact Oxalis today and let us help you embark on your cloud journey.

Oxalis’ Proven Methodology: Your Atlassian Cloud Migration, Simplified

As your trusted Atlassian Cloud Migration advisors, we’ve distilled our extensive experience into a step-by-step eBook. Whether you’re transitioning from Server or Data Center, this guide covers every aspect of your journey.

Your Roadmap to the Atlassian Cloud: A Guided Journey

moving to atlassian cloud

While the advantages of moving to Atlassian Cloud are undeniable, the migration process itself can seem like a daunting task. Let’s break it down into manageable phases, making your journey smoother and more predictable:

Pre-Migration: Laying the Foundation for Success

  • Assess: Before you take the first step, evaluate your current setup and determine if Atlassian Cloud is the right fit for your organization. This is the time to analyze your existing tools, processes, and data, as well as assemble your migration team.
  • Plan: With a clear destination in mind, it’s time to map out the technical and operational aspects of your migration. This includes choosing the right migration strategy and creating a detailed project plan and timeline. Oxalis, as your Atlassian Solution Partner, can provide a comprehensive audit and recommend the best approach for your specific needs.
  • Prepare: Get your teams, data, and environments ready for the big move. This might involve upgrading your on-premises products, cleaning up data, and preparing your users for the transition to the cloud.

During Migration: Smooth Sailing with Expert Support

  • Test: Before going live, conduct thorough testing to ensure a seamless migration. This crucial step helps you identify potential issues, refine your plan, and create a production migration checklist. Our team at Oxalis can provide the support you need for both basic and complex enterprise-level migrations.
  • Migrate: Once you’ve completed testing, schedule your migration for a time that minimizes disruption to your team’s work. With our expert guidance, you can confidently execute the migration, knowing that your data and applications are in safe hands.

Post-Migration: Thrive in Your New Cloud Environment

  • Launch: Welcome your team to the Atlassian Cloud! We’ll help you set up and configure your cloud sites, provide training resources, and ensure a smooth onboarding experience for everyone.

Which Atlassian Cloud Tools Are Right For You?

moving to atlassian cloud

Jira Work Management: Empower your business teams with intuitive project management tools designed to streamline processes and enhance collaboration.

Jira Software: Unleash your development team’s potential with agile project management, powerful issue tracking, and seamless integrations.

Jira Service Management: Deliver exceptional IT service experiences with efficient ticketing, automation, and collaboration tools.

Confluence: Create a centralized knowledge hub, foster team collaboration, and streamline communication with this versatile platform.

Oxalis: Your Trusted Partner for a Seamless Cloud Journey

Migrating to the Atlassian Cloud is a significant step for your organization. Let Oxalis be your trusted guide, providing the expertise and support you need to navigate this transition with confidence. We’ll help you unlock the full potential of the Atlassian Cloud and empower your teams to achieve their best work.

Ready to take the next step? Contact Oxalis today to start your Atlassian Cloud migration journey.

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The Oxalis Cloud Migration Playbook: Your Atlassian Cloud Journey, Simplified

Empowering a Nonprofit’s Growth Through Streamlined Operations

The Challenge

A nonprofit organization dedicated to agricultural innovation faced a critical growth bottleneck. Their passionate, but small team was overwhelmed by manual processes across multiple areas: facilities management, HR, security, onboarding, and large-scale event coordination. This unsustainable workload limited their capacity to scale their impactful work. They sought a solution that could integrate their workflows, streamline request management, and maintain their personalized, high-touch service approach.

Oxalis’s Approach

Oxalis conducted a comprehensive six-month discovery process, including on-site observations, email analysis, and in-depth interviews. This deep dive revealed inefficiencies and opportunities to alleviate the team’s administrative burden.

Oxalis then developed and presented multiple demo solutions, mapping the organization’s existing processes onto a tailored system. A unified Atlassian environment, leveraging Jira Service Management (JSM) and Confluence, was identified as the ideal fit.

To ensure a seamless transition, Oxalis implemented self-service documentation and rigorously tested the new system. Critically, they provided hands-on, instructor-led training to the HR and Operations teams, fostering successful adoption of the new tools.

“Oxalis successfully eliminated administrative tasks for our Senior Operations Manager, resulting in a remarkable time savings of over 10 hours per week. This significant reduction in workload empowered her to fully dedicate her attention and expertise to her core responsibilities.”

The Outcome

The nonprofit achieved a transformative shift in operational efficiency:

  • Unified Operations: The integrated Atlassian system streamlined workflows for both HR and Operations teams.
  • Enhanced Responsiveness: Request management was significantly improved, saving valuable time and boosting overall productivity.
  • Scalable Support: The organization could now provide robust internal support while maintaining a fast, user-friendly experience.
  • Data-Driven Growth: By eliminating data silos and manual processes, the organization gained a solid foundation for future expansion and team growth.
  • Strategic Focus: Freed from operational headaches, the nonprofit’s team could redirect their energy towards mission-critical initiatives.

Oxalis’s change management expertise not only solved immediate challenges but also empowered the nonprofit to strategically plan for long-term success. By embracing efficient systems and processes, the organization is now better positioned to drive positive change in the agricultural sector.

Get Started with Oxalis

Looking for similar results with a Unified Atlassian System ? Get started with the expert team at Oxalis today.

From Excel to Excellence: How Vigor Industrial Transformed Estimation and Fueled Growth

The Challenge

Vigor Industrial, a bustling Pacific Northwest shipyard, faced a critical turning point. Their Excel-based estimation process, once sufficient for U.S. Navy and commercial repairs, was now holding them back.

  • Fragile Macros & Delayed Retirements: Custom macros, meant to streamline work, became a liability. The expert behind them couldn’t retire, and no one else could maintain the fragile system.
  • Hidden Knowledge, Lost Opportunities: Past estimates were buried in shared drives, leading to duplicated efforts and missed learning opportunities.
  • Million-Dollar Mistakes: For large bids, multiple estimators working across different files led to disastrous copy-paste errors.

Vigor’s estimation process was the anchor preventing them from securing the bigger contracts they needed to grow.

Oxalis’s Approach

Oxalis didn’t offer a one-size-fits-all fix. Instead, we partnered with Vigor to create a tailored solution:

  1. Deep Dive into the Shipyard: Oxalis immersed ourselves in Vigor’s world, interviewing estimators, observing their workflow, and analyzing their existing tools.
  2. Blueprint for Success: A semi-functional mockup was created, allowing Vigor to provide feedback, prioritize features, and get everyone on board.
  3. Agile Development & Continuous Feedback: Oxalis built the Minimum Viable Product (MVP), incorporating Vigor’s input every step of the way.
  4. Empowering the Crew: Comprehensive training ensured estimators were confident using the new system.
  5. Charting the Course Ahead: A roadmap for future enhancements was established, ensuring continuous improvement.

The Outcome

Oxalis Advanced Estimation (OAE), a modern, online platform, revolutionized Vigor’s estimation process:

  • Real-Time Collaboration: Multiple estimators could work on a single bid seamlessly.
  • Accessible History: Past estimates became a valuable resource, guiding less experienced estimators and improving accuracy.
  • Ongoing Innovation: Oxalis’s bespoke product management approach ensures OAE continues to evolve to meet Vigor’s changing needs.

The Impact

OAE has unleashed Vigor’s full potential. By harnessing historical data and streamlining collaboration, they can now confidently pursue — and win — larger, more complex contracts. Their estimation process is no longer a bottleneck, but a powerful engine driving their growth.

Services Provided

  • Project Management
  • Asset Management
  • Change Management
  • Knowledge Management
  • Training & Transition Management
  • Product Development

About Vigor

Vigor is a diversified industrial business operating in six locations with approximately 2,300 people in Oregon, Washington and Alaska. Vigor builds projects for Aerospace and Defense, Energy and Infrastructure, and the Maritime Industry.

Get Started with Oxalis

Looking to achieve similar results to Vigor? Get started with the expert team at Oxalis today.

Explore in-depth details about Oxalis Advanced Estimation by downloading the comprehensive brochure now.